The Procurement department ensures efficient outsourcing and contracting of all aircraft-related commodities, including fleet, power plants, and equipment. Organized by commodity lines such as avionics, power plants, and airframe systems, we collaborate with engineering, finance, legal, and insurance teams to meet business needs with optimal terms. We manage supplier relationships and oversee warranty and product support, including contract administration and digital archiving. Our team negotiates extensively to secure and administer top product support, ensuring the highest standards of performance and integrity for our aircraft.
A Procurement Officer will support purchasing of Aircraft Spares, Buyer Furnished Equipment (BFE), Tools, Consumables and Modification/Retrofit Materials required by Engineering in order to support the business to maintain desired Aircraft dispatch reliability standards.
In this role, you will:
- Timely sourcing (where applicable), purchasing and borrowing of assigned group of items, including BFE and Retrofit/Mod items and breakdown spares of in-house repairable items in line with the Procurement policy, EK Engineering Procedures and Authority Manual.
- Support objectives of supply chain management on weekly, monthly and annual basis to measure and control Overdue Orders, Backlogs, Vendor Performance and other agreed strategic Key Performance Indicators (KPI). Highlight critical service delivery failures and implement corrective actions to maintain performance, productivity and delivery at the agreed level.
- Independently perform Price & Lead Time review in collaboration with Contracts Management Unit (CMU) to identify and challenge vendors on any variance not in line with the relevant contract (like: Boeing PSAA, Airbus SSC, EK agreements, etc.) and address such changes and any other issues with Vendors.
- Perform timely clearance of Invoice and Stores Discrepancies through efficient coordination with internal stakeholder / Vendors to avoid backlogs, quarantine stock build up and credit holds. In case of any backlog build up, provide visibility to management and take corrective action on priority.
- Analyse supply chain data related to Engineering across all markets and generate reports with recommendation to management for implementation of new systems and processes to control supply chain KPIs and ensure a cost-efficient operation. Participate in selection, acceptance, testing, training and implementation of purchasing system enhancement or related software to ensure the new system / software has the desired functions and features, it is implemented smoothly and utilised to maximum capability.
- Independently prepare and execute where applicable Request for Quotations (RFQ), shortlist, analyse, and negotiate for the best quote and terms of business (price, availability/lead time, quality, INCOTERM and payment terms), and authorise release purchase orders for values up to assigned financial limit. For values above financial limit, obtain financial approval from competent authority.
- Prepare and execute EK Engineering related Service Order post receipt of approved RFS (Request for Service) and valid Vendor quotation/contract from requesting stakeholder. Inform Group Accounts Payable (GAPS) to proceed with the invoice payment once requesting stakeholder confirms successful completion of required service by Vendor.
- Evaluate BFE list from Engineering Projects (EP) for new aircraft delivery, Major Retrofits and validate contractual pricing against approved budget. In the event where BFE value exceeds approved budget, highlight to EP to obtain supplemental budget approval prior to order placement. Follow-up on BFE orders until delivery based on On-Dock Date (ODD) and invoice clearance.
- Establish an effective relationship with internal stakeholders and vendors and be the focal to ensure on time delivery of required materials, ensure cost optimisation opportunities are enforced where possible and maintain a positive and responsive approach towards problem resolution to enhance productivity and quality of service.
